How 360Learning uses Trello for collaboration

Collaboration is how teams work together to achieve common goals, and mastering the skill of teamplay will allow you to solve problems quicker, learn together, and have more critical analysis. There are tons of tools available today that allow employees to work collaboratively (like Slack, Google Docs, GoToMeeting, etc), and one of our favorites is Trello! 

At 360Learning, our culture is built around communicating with each other daily and providing visibility into what we’re working on and our progresses. Whether working remotely or in the office, 360Learners are plugged in throughout the day and have frequent touch points with each other. 

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Collaboration is baked into our workflows, and it’s all run on Trello. I’m going to share why Trello is such an awesome tool for collaboration and how we use it to smash our objectives. 😊

But before, let me quickly explain what Trello is in case you aren’t familiar. Trello is an online tool that uses a visual system mimicking the Japanese Kanban system of using cards to indicate the status of a project. Using cards, lists, and boards, Trello lets you visually map out and track everything you work on. 

Read more: Making the case for preboarding (and the best tools to get you started!)

Trello makes it easy for anyone in your team to work together, creating and updating content more quickly and having insight into all projects.

Co-creation of Content

One of the best features of Trello is that it allows you to co-create content with your team. Every card and board can be edited by anyone on your team, at any time. This means that each employee is empowered to contribute and improve things as they see fit. 

At 360Learning, the co-creation function helps us better delegate tasks. For example, a few weeks ago my team decided to update the template we use for content pitches.

Without Trello, something like this might have to be done by the administrator or someone with particular editing rights, meaning a simple task would take longer than it needs to and more work falls on one person. 

But because we use Trello, I was able to suggest edits to my team and ask them to contribute. My colleagues helped shape our new template for content in less than an hour, and we all felt confident in the final product! 


Updated material 

Since everyone is able to edit content your materials are constantly up to date. It can be such a pain having to go in and do mass-updates, as they’re both time-consuming and tedious. But with Trello, information is constantly being updated and improved.

For example, as your workflows evolve you can ask your team for feedback in real-time with zero lag, so everything is constantly relevant. Imagine pausing in the middle of a project to ask your team for their opinion, and receiving input almost immediately. 

Upskilling Your Workforce

Are your people strong enough to compete?

I want to find out

Instead of having a meeting (taking time out of everyone’s day) to go over your status and ask for feedback, you can have mini-feedback sessions multiple times a day, making your work sharper and keeping your process un-interrupted! 

At 360Learning, we constantly ask for and give feedback to each other. Something that existed on Monday might evolve into a stronger, more clear process by Friday simply because we all worked collaboratively to fine-tune and shape it.

Anyone can use it

Something that makes Trello great for collaboration is the non-existence of barrier to entry: anyone can begin using Trello from day one! This means there’s no ramp-up time for new users (saving you time and money), and the tool is made available to virtually everyone in your company. 

At 360Learning, new employees follow an onboarding program directly in Trello that teaches them how to use the tool while they are using it. This is awesome since we know that active learning is far superior to passive learning.

Read more: The Science Behind Learning

Additionally, this means that new employees can be collaborating and iterating on content from day one which is huge as far as onboarding goes! 


Human interaction

It should come as no surprise that in order to collaborate, you need to interact with other people. And Trello is the perfect tool for stimulating communication and teamwork between your staff. 

The commenting and pinging features of Trello allow for organic social-network-like interactions to occur, making it simple to keep all conversations directly within the tool. And because everything is visible on Trello, employees are able to view the ongoing conversations between other team members and even comment, like, or iterate on the discussion! 

Unlike email or CRM tools where each individual user’s experience is isolated, Trello is an interactive network that’s updated in real-time, so it really feels like you’re co-creating with your team! 

At 360Learning, the human interaction aspect is key to our day-to-day as we request feedback and inputs from each other nearly constantly. For example, when proposing a new idea, we will often write “Comment with a rocket emoji if you like option A, comment with a smiley face if you like option B!”.

And then after you’ve voted, you’re able to see who else has chosen your same choice and are able to see the votes come in in real-time. Even when working from home it feels like you’re shoulder to shoulder with your colleagues, which is a really unique benefit most tools fail to deliver.

Collaboration is the future

It’s clear that collaboration is key to being agile and competitive in the market, which is why we love tools like Trello! The ability to co-create content, constantly update your material, the ease of use, and the human interactions all help guide 360Learning towards staying aligned and goal-oriented. 

But these things are also relevant to collaborative learning, which we know a whole lot about. If you agree that what makes a collaborative tool is successful is co-creation of content, updated material, ease of use, and human interactions, then it makes sense that you would expect the same of how you train people – be it onboarding, new product, software, etc. 

If you’d like to learn how to make training more collaborative you can request a demo of the 360Learning Learning Engagement Platform today